Policy Management Software Solutions

Centralize Policy Management for Your GRC Program

You need to maintain a library of your corporate policies and assure policies are renewed and refreshed as regulations, laws, standards and experience dictate. As policies change, you need to assure associated risks, controls and audits are appropriately updated.

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Policy Management Software Solutions

Maintain a centralized library of your policies in an organized and logical structure. Maintain information about the policies including policy owners, subject matter experts, review dates and related policies, standards and regulations. With DoubleCheck’s Policy Management software, managers have complete control and management of policies.

Efficient Policy Maintenance

You will be able to understand the schedule for policy renewal, automatically distribute policies to subject matter experts for review and update. You’ll also be able to automate certifications and distribute updated policies. With DoubleCheck’s Policy Management software, automated notifications of updates, renewals, and validations can be easily scheduled.

Link Corporate Policy with Your GRC Program

With powerful cross-linking capabilities you can map policies to related risks, controls or audits. Additionally, you can link policies to external regulations, standards or other third party requirements. With an integrated GRC policy library, you’ll be able to understand and manage policy actions resulting from GRC findings or external changes.

DoubleCheck Policy Management

Maintain Your Corporate Policies and Updates Efficiently and Effectively

Document Your Policies

Import your policies in your structure
Include additional information and documentation, such as legal interpretations or effective dates
Maintain a library of policies or other documents for involved parties to review or use
Classify policies by impacted area, organization, source or similar structure
Associate policies with processes, risks, accounts, business units as appropriate

Assign Policy Review Responsibility to Appropriate Staff

Assign policy renewal responsibility to individuals or groups based on their role
Include specific instructions, due dates and other guidance
Users will receive notification of work, with a “to-do” list of items to be review and acted upon

Manage Policy Delegations and Responses

Users can delegate tasks to others, with instructions and due dates
Tasks may be delegated to individuals or groups; responses can be provided by one or more respondents
The system will manage notifications and reminders and provide users a workbench where they can see, monitor and act on the review and its associated delegations
When individuals or teams declare a delegation is complete, the system will manage the review process, ensuring that all delegates have the opportunity to review and accept or reject the response
Management will have a full view to the status of policies at all times, with a view to “who has” and “where is” for every policy

Demonstrate Actions Tied to Policies

With these tools, you will be able to demonstrate a clear, reliable process, linking policies with compliance programs, audit or risks
When linked to the DoubleCheck Policy Management Solution, specific processes, risks and controls can be linked to the motivating policies, and relationships between control failures and policy can be quickly and easily determined

Report on Policy Activities

Use real time dashboards and reports to get a consolidated view of your policy management status and results
Filter results for organization or entity specific views
Get automatic updates of key information, such as reviews past due
Email information in multiple formats, including interactive PDFs, excel files and board-ready reports

For more information, download our Policy Management Software solution details.